(Standing Committee) 6 to 7 members covering a variety of job categories. The President shall recommend the Chair with Board of Director approval. The Bargaining Chair shall make the selection of team members. 

The bargaining committee works throughout the year, beginning in the summer, to negotiate the contract with the Clay County School District. Bargaining team members are released TDE by the school district when meetings involving the school district occur during working hours. Additional CESPA Bargaining team meetings will occur outside of working hours, as set by the bargaining chair. 

While bargaining, team members are assigned by their job category, and they are to act as the representative of the interests of that category, it should be understood, however, that members must also be willing to compromise and act as a team, negotiating for the best interest of the “whole”, rather than the individual. 

Committee members should be prepared and committed to attend numerous meetings, some of which may go long into the evenings. Other requirements include: Attention to detail, basic understanding of labor laws, good understanding of contract language, and a willingness and ability to communicate ideas and thoughts in a professional, tactful manner. Team members also agree to uphold the decisions made by the team by signing the completed document and recommending ratification to the members, thus guaranteeing “good faith” bargaining has occurred. 

(Contract Committee) 3 members. The President shall recommend committee members with Board of Director approval insuring the representatives fall into the following categories: One 9 month employee, one 10 or 11 month employee, and one 12 month employee. 

The Calendar Committee shall meet as part of a district wide committee made up of Teachers, Administrators, and Support Employees to discuss and implement the district calendar for School Board employees and students. Issues of special consideration shall include pay calendars, holidays, planning days and district wide events. Meetings of the Calendar Committee may require members to be released by the district on TDE during working hours, but may extend beyond working hours. The time commitment is light but varied. 

(Standing Committee) 2 to 5 members. The President shall recommend the Chair with Board of Director approval. The Secretary shall serve on the Communication Committee. 

The Communication Committee shall be responsible for creating a quarterly members newsletter and for its approval by the Board of Directors for distribution to members. Committee members shall also design, create, implement, and monitor a new CESPA website. 

Communication Committee members should possess excellent written communication skills, and grammar, should be aware of member interests, and be able to work together with the Board of Directors and Officers to communicate important information to the members. They should also have a basic understanding of the creation of websites and internet security. 

(Special Committee) A Chair and 3 members. The President shall recommend the Chair with the approval of the Board of Directors. The Chair shall select committee members. 

The duties of the Community Service Committee shall be to decide on a community based project the association will be involved in and to lead that cause. 

(Standing Committee) 3 to 5 members. The President shall recommend the Election Committee Chair with approval by the Board of Directors. The Committee Chair shall select members with Board of Director Approval. 

The election committee shall plan and carry out all CESPA election events. They shall be responsible for recommending the election procedures, for counting all ballots, and for announcements of election results. Committee members may also be required to perform special elections as needed, and will be responsible for the counting of secret ballots during hearings of disciplinary issues. 

Election committee members should be familiar with, or willing to learn the rules and regulations which must be followed during election cycles insuring a fair and unbiased election process.

The time commitment for members is generally light, but may be varied and may increase during an election cycle. 

(Special Committee) A Chair and 3 members. The President shall recommend the Chair with the approval of the Board of Directors. The Chair shall select the committee members. 

The Ethics/Code of Conduct Committee shall hear related concerns from members and shall upon investigation determine if a violation has occurred. If the Committee determines there has been a violation, they shall make recommendation to the Board of Directors to address the violation by way of Censure. 

(Contract Committee) Chair and 6 members.  This committee is limited to Transportation employees only.  The President shall recommend the Chair with approval of the Board of Directors. The Chair shall select the remaining members of the committee.  All members of Field Trip Committee shall also be members of the Association. 

The Field Trip Committee shall meet occasionally with Transportation Administration to work collaboratively on any issues related to Field Trips.  The Field Trip Committee does not have the right to enter into any agreement which would be in conflict with the current contract or contract negotiations, and shall serve as a consultant to the Bargaining Committee. 

(Standing Committee) The Board of Directors, according the CESPA Constitution and Bylaws, shall act as the Grievance & Arbitration Committee. 

The Grievance/Arbitration Committee shall serve as decision makers, when necessary, regarding CESPA entering arbitration.  The information regarding the circumstances will be presented, excluding ALL personal identifying information, to make an educated decision as to whether or not the circumstance warrants further action.  Monetary expenses CANNOT be used as a deciding factor and will not be provided.  Decisions are based solely on the merits of the case and the probability of a favorable outcome for CESPA.  This committee shall receive complaints and arbitration requests to determine, if further action is to be warranted. 

Issues of special consideration shall include the need for members of this committee to be familiar with the CESPA contract, Constitution, and Bylaws, and be available for meetings when necessary, sometimes with very little advance notice due to the time sensitivity of the issues. 

(Special Committee) A Chair and 3 to 5 members.  The President shall recommend the Chair of the Committee with approval of the Board of Directors.  Members shall be selected by the Chair insuring the composition of the committee represents a variety of job classifications. 

The Hospitality / Social Committee shall be responsible for planning and implementing social activities such as picnics, holiday socials, and the End of the Year Banquet. 

The responsibilities of this Committee shall be the planning of time, date, and location of all social events, the vendors used to service such events, and the cost of attendance, if any, for the event. 

The Hospitality & Social Committee shall work in conjunction with the Membership Committee for the End of Year Banquet. 

Committee members shall also be responsible for sending cards to members during sickness or death, or for other occasions as deemed appropriate by the committee, and shall inform the membership of the needs of members in personal crisis situations recommending action by the membership when deemed appropriate.  The Chair shall report the activities of the committee to the Board of Directors at least quarterly. 

(Contract Committee) 3 members.  The President shall recommend committee members with Board of Director approval insuring representation of the diverse uses of the districts insurance options. 

The Insurance Committee shall meet as part of a district wide committee made up of Teachers, Administrators, and Support Employees to discuss and select the district wide insurance offerings.  The Chair of the committee shall be elected by the committee. 

Members of this committee must be committed to investigate insurance options and work with the committee to select the best fit for employees.  The work of the Insurance committee is tedious and complicated, and it is recommended that members have a basic understanding of insurance matters.  Insurance Committee members may be required to be released by the district on TDE for meetings during working hours, but may extend beyond working hours.  The time commitment is varied. 

(Standing Committee) 5-10 members.  The Vice President shall serve as Membership Committee Chair and shall select all team members. 

The Membership Committee shall meet at the call of the Vice President.  The membership committee shall keep an accurate record of all members.  Membership committee goals shall be to work toward building membership density.  They will have use of the Membership budget line item to plan and implement actions with Board of Director approval. Membership Chair shall report the work of the committee to the Board of Directors at least once quarterly. 

The time commitment required will vary depending upon the work of the committee.  Release time may be approved for some planned events during working hours.  Items of particular interest regarding the membership committee shall consist of planning site visits, membership recruitment events, National ESP day activities, and End of Year Banquet.  Membership committee members will also be sending a small team to the yearly Membership 365 Conference and shall create the Associations membership building plan. 

The Membership Committee may work in conjunction with the Social & Hospitality Committee on the End of year Banquet. 

(Special Committee) 3 to 5 members. The President shall select the Chair of the committee and the President in Consultation with the Chair shall select the committee members insuring a varied political affiliation that is deemed representative of the membership and its political goals. 

The committee shall work toward gathering information of the current political environment, including local, state-wide, and national political news, and shall keep the membership informed of such news that may impact the work environment of education employees. The Committee may recommend informative political communications to the Board of Directors for approval to distribute to members. The Committee, in conjunction with elected delegates shall also work to raise funds for the Association’s Political Action Contribution at the FEA- DA. 

The Political Action Committee Chair shall act as the CESPA Liaison to all Clay County School Board meetings. This member be shall responsible for presenting to the School Board issues for discussion approved by the Board of Directors. The time commitment for participation will be varied. Committee members should be willing to attend School Board meetings, town hall meetings, political events, and participate in political discussions and debates on an as needed basis. The Committee Chair shall keep the Board of Directors apprised of all involvement and findings of the committee. 

(Contract Committee) 4 members. President shall recommend committee members with Board of Director approval. The President shall be ex-officio member of PDAC. (PDAC = Professional Development Advisory Council) 

The PDAC Committee shall meet as part of a district wide committee made up of Teachers, Administrators, and Support Employees to discuss and approve professional development and training activities for School Board employees throughout the district.  The Chair of the committee shall be elected by the committee. 

Issues of special consideration shall include what type of training is required for support staff, when and where training takes place, and any compensation for training, as well as how this training may affect job description. 

(Standing Committee) A Chair and 2 members shall be recommended by the President and approved by the Board of Directors. Neither Chair, nor Members of this committee may be officers or Board of Directors. The Treasurer shall be available to the committee to answer questions, but shall not participate in the reconciliation. 

Committee members should have an attention to detail, and the ability to perform mathematical calculations and problem solve. Team members should also be prepared to make recommendations for improvement of policies and procedures regarding record keeping and treasury issues. Upon completion of annual reconciliation, committee members will sign verification forms indicating their approval and/or recommendations to be submitted to the state affiliate. 

The time commitment is minimal as the reconciliation of the books generally occur only once yearly. However, team members may be called upon for additional meetings as the need arises. 

(Special Committee) 3 to 5 members. The President shall recommend the Chair of the committee with approval of the Board of Directors.  Members of the committee shall be selected by the Chair. 

The scholarship committee shall work throughout the year on fund raising events to build the scholarship fund.  The Committee shall send out scholarship applications and shall then be responsible for deciding the number of scholarships to be awarded, the amount of the award(s), the criteria for the award(s), selecting the winning recipients, and presentation of the awards.  The Chair shall report the activities of the committee to the Board of Directors at least quarterly. 

(Standing Committee) Chair and 2 members. The President shall recommend the members with Board of Director approval. 

The Sick Leave Bank Committee shall meet as needed to determine the distribution of Sick Leave Bank hours requested. Committee members should have the ability to understand FMLA, Workman’s Comp, and health related issues which could result in a request for Sick Leave Bank hours. The committee shall keep accurate records of Sick Leave bank hour balances, number of members in sick leave bank, and any distribution from the sick leave bank, and shall report findings to the Board of Directors when hours have been requested and the recommendation to distribute has been approved by the committee. 

(Contract Committee) 3 to 5 members. The President shall recommend committee members with Board of Director approval. 

The Wellness Committee shall meet as part of a district wide committee made up of Teachers, Administrators, and Support Employees to discuss and plan wellness activities for School Board employees throughout the district.  The Chair of the committee shall be elected by the committee. 

Issues of special consideration shall include the district wide health fair, among other things.  Meetings of the Wellness Committee may require members to be released by the district on TDE during working hours, but may extend beyond working hours.  The time commitment is tentatively expected to be a monthly meeting.